How to Write a Resume 

Introduction to resume writing

  • A resume is a document that summarizes your skills, experiences, and qualifications for a job application.
  • It serves as a marketing tool to showcase your abilities and persuade employers to consider you for a position.
  • A well-written resume can make a strong first impression and increase your chances of getting an interview.
  • The purpose of a resume is to highlight your relevant achievements, education, work experience, and skills.
  • It should be tailored to the specific job you’re applying for, emphasizing the qualifications that match the job requirements.
  • Your resume should be concise, typically no longer than two pages, and easy to read with a clear structure.
  • It’s essential to proofread your resume for any errors or typos before submitting it.
  • Remember to update and customize your resume as you gain new experiences or skills.
  • A strong introduction, such as a professional summary or objective statement, can grab the attention of hiring managers.
  • Keep in mind that a resume is not a comprehensive biography but a targeted document that showcases your qualifications for a specific role. How to Write a Resume That Gets You Hired

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Formatting and structure

  • Use a clean and professional layout for your resume.
  • Choose a clear and readable font, such as Arial or Times New Roman.
  • Use a font size between 10 and 12 points to ensure legibility.
  • Maintain consistent formatting throughout your resume, including headings, bullet points, and margins.
  • Use headings to separate different sections, such as work experience, education, and skills.
  • Organize your resume in a logical order, typically starting with personal information and followed by sections like professional summary, work experience, education, and skills.
  • Use bullet points to list your responsibilities, achievements, and skills within each section.
  • Prioritize the most relevant information and place it at the beginning of each section.
  • Use white space effectively to make your resume visually appealing and easy to navigate.
  • Keep your resume to a maximum of two pages, unless you have extensive relevant experience.
  • Ensure that your resume is compatible with applicant tracking systems (ATS) if you’re applying online.
  • Save your resume as a PDF file to preserve formatting across different devices and operating systems.
  • Proofread your resume for any formatting errors or inconsistencies before submitting it.

Personal information and contact details

  • Include your full name at the top of your resume.
  • Provide your current phone number and a professional email address.
  • Add a link to your LinkedIn profile if you have one.
  • Include your physical address only if it’s necessary or relevant to the job.
  • Avoid including sensitive personal information like your date of birth, marital status, or social security number.
  • Make sure your contact details are accurate and up to date.
  • Use a professional email address that consists of your name rather than a nickname or personal handle.
  • Double-check the spelling of your email address and phone number to avoid any typos.

Professional summary or objective statement

  • Begin your resume with a concise professional summary or objective statement.
  • Summarize your key qualifications, skills, and experiences.
  • Tailor the summary or objective to align with the specific job you’re applying for.
  • Highlight your career goals and how they align with the company’s objectives.
  • Keep it brief, typically 2-3 sentences.
  • Showcase your unique strengths and what makes you a strong candidate.
  • Use action words and impactful language to make a strong impression.
  • Capture the reader’s attention and entice them to continue reading your resume.

Work experience section

  • List your work experience in reverse chronological order, starting with your most recent or current position.
  • Include the company name, job title, and dates of employment for each role.
  • Provide a brief description of your responsibilities and achievements in each position.
  • Use action verbs to describe your accomplishments and quantify results whenever possible.
  • Focus on relevant experience that aligns with the job you’re applying for.
  • Highlight promotions, leadership roles, and notable projects.
  • Include internships, volunteer work, or freelance experience if relevant.
  • Emphasize the skills and accomplishments that demonstrate your value as a candidate.

Education and certifications

  • Include your educational background, starting with the most recent degree or qualification.
  • List the institution name, degree earned, and graduation year.
  • Mention any academic honors or awards you received.
  • Include relevant certifications or specialized training you have obtained.
  • Highlight certifications that are directly related to the job you’re applying for.
  • Include professional development courses or workshops if they are relevant to the position.
  • Provide details about any industry-specific certifications or licenses you hold.
  • Focus on educational achievements that showcase your expertise and qualifications.

Skills and qualifications

  • List your relevant skills and qualifications that are directly applicable to the job.
  • Include both technical skills (e.g., programming languages, software proficiency) and soft skills (e.g., communication, leadership).
  • Tailor your skills section to match the requirements mentioned in the job description.
  • Use bullet points to highlight each skill or qualification.
  • Provide specific examples or achievements that demonstrate your proficiency in each skill.
  • Prioritize the most important skills based on the job requirements.
  • Update your skills section regularly to reflect any new skills or certifications you acquire.
  • Showcase a diverse range of skills to demonstrate your versatility and adaptability. How to Tailor Your Resume for Each Job You Apply For

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Additional sections

  • Consider including additional sections to enhance your resume.
  • Add a Projects section to showcase relevant projects you’ve completed.
  • Include a Publications section if you have any published works.
  • Incorporate a Volunteer Experience section to highlight your community involvement.
  • Add a Professional Memberships section if you belong to any industry organizations.
  • Include a Language Skills section if you are fluent in multiple languages.
  • Incorporate a Technical Skills section to highlight specific software or tools you are proficient in.
  • Add a Hobbies and Interests section to showcase your personality and unique qualities.
  • Ensure that the additional sections you include are relevant to the job and help strengthen your candidacy.


  • Decide whether to include references on your resume or state they are available upon request.
  • If including references, list their names, job titles, contact information, and the relationship you have with them.
  • Choose references who can speak positively about your work ethic, skills, and character.
  • Seek permission from your references before including their information.
  • Provide a diverse set of references, including supervisors, colleagues, or professors.
  • If not including references, mention that they are available upon request to save space on your resume.
  • Prepare a separate reference list to provide when requested by the employer.
  • Notify your references in advance when you provide their information to potential employers.
How to Write a Resume 
How to Write a Resume 

Proofreading and finalizing your resume

  • Carefully review your resume for spelling, grammar, and punctuation errors.
  • Read your resume aloud to catch any awkward phrasing or unclear sentences.
  • Check for consistency in formatting, font styles, and bullet point usage.
  • Ensure that all information, including contact details and dates, is accurate and up to date.
  • Ask a friend or family member to review your resume for a fresh perspective and feedback.
  • Consider seeking professional editing services or using online tools to enhance your proofreading process.
  • Double-check that your resume is saved in a compatible format, such as PDF, for easy sharing and printing.
  • Make a final review to ensure that your resume is tailored to the specific job and reflects your best qualifications.
  • Remember to save a copy of your final resume for future reference.

Conclusion and final tips

  • In conclusion, writing a well-crafted resume is crucial for making a positive impression on potential employers.
  • Summarize your key qualifications and why you are a strong fit for the job in the conclusion section.
  • Proofread your resume one final time before submitting it.
  • Consider having a trusted friend or mentor review your resume for additional feedback.
  • Tailor your resume to each specific job application to maximize its impact.
  • Keep your resume updated and revisit it periodically to add new experiences and skills.
  • Remember to customize your cover letter to complement your resume.
  • Continuously develop your skills and seek opportunities to enhance your resume.
  • Finally, approach the job application process with confidence and believe in the value you can bring to an organization.


Q: How long should my resume be?

A: Ideally, your resume should be kept to a maximum of two pages. However, if you have extensive relevant experience, it is acceptable to extend it to a third page.

Q: Should I include a photo in my resume?

A: In most cases, it is not necessary or recommended to include a photo in your resume, unless it is specifically requested by the employer or if you are applying for a job in a field where appearance is relevant, such as modeling or acting.

Q: Can I use a creative or non-traditional resume format?

A: While creativity is important, it is generally advisable to stick to a clean and professional resume format. Using unconventional formats may hinder the readability and compatibility with applicant tracking systems (ATS) used by many employers.

Q: How should I order my work experience section if I have employment gaps?

A: If you have employment gaps, consider using a functional resume format that emphasizes your skills and achievements rather than focusing solely on chronological work history. Alternatively, you can include relevant freelance work, volunteer experiences, or skills-based projects during those gaps.

Q: Should I include references in my resume?

A: It is generally recommended to state that references are available upon request instead of including them directly on your resume. This allows you to provide references when requested by the employer and saves valuable space on your resume.

Q: How often should I update my resume?

A: It is advisable to update your resume periodically, especially when you gain new skills, complete certifications, or acquire significant work experience. Keep your resume up to date to ensure that you are presenting your most current and relevant qualifications.

Q: Can I use the same resume for different job applications?

A: While you can use a basic resume template as a starting point, it is important to tailor your resume for each specific job application. Customize your professional summary, highlight relevant skills and experiences, and ensure that your resume aligns with the job requirements.